The Study-in-Japan Global Network Project for Sub-Saharan Africa is entrusted by Ministry of Education, Sports, Culture, Science and Technology (MEXT) of Japan. On behalf of the entire universities in Japan, Hokkaido University Africa
Office in Lusaka is entrusted for the operation. This project works to expand opportunities for prospective students from Sub-Saharan African region to study in Japan.
Q1. What is Study-in-Japan Global Network Project for Sub-Saharan Africa?
Registration to the project is not required. This project does not ask for fee at any
point of inquiries or consultation.
For any specific questions or for further inquiry, kindly contact through designated
ENQUIRY FORM which will help us to learn your background to consult accordingly.
Q2. Do I need to register to this project in order to apply to a Japanese university?
Q3. I am interested in studying in Japan and would like a general information/overview.
First and foremost, you will need a firm plan and vision that you want to study in Japan. Understanding the reason of why you want to study in Japan, at what educational institution, from
what year and taking the preparation periods and costs in mind.
Q4. What is the first step to take to study in Japan?
1. Selecting university and course
2. Read through the application guideline
3. Submission of application
4. Apply to scholarship if needed
5. Preparation of visa and other documents
1. Selecting a university with course aligning with your undergraduate study and professor you wish to be supervised by
2. Contact the professor to obtain a pre-enrollment approval from the university (this step may differ per university)
3. Apply to scholarship if needed
4. Preparation of visa and other documents
Undergraduate and postgraduate procedures differs slightly. Finding a supervisor for your research at postgraduate is a must.
Q5. What are the steps and paths to studying undergraduate and postgraduate in Japan?
You do not need to travel to Japan for application.
Application can be submitted to each university either by online or post.
Please check the submission method at each university you wish to apply to. They may also
change the submission method every year.
Q6. I am currently living in Africa. Do I have to travel to Japan for application or can I apply from my home country/outside Japan?
Applicants must be eligible at one of the following conditions;
A) applicants who have completed 12 (twelve) years of school education in countries other
B) applicants who have completed their studies at a school equivalent to a Japanese upper secondary school in
countries other than Japan;
C) applicants who have successfully passed an academic qualification examination that is equivalent to the
completion of 12 (twelve) years of school education in countries other than Japan; or
D) other than the above A), B) and C) conditions, applicants who are eligible for enrollment in a Japanese university at the time of application
E) applicants who have completed 16 (sixteen) years of school education in countries other
F) applicants who have completed a program with a standard study period of three years or more at universities or equivalent educational institutions in countries other than Japan and
received a degree equivalent to a bachelor’s degree; or
G) other than the above E) and F) conditions, applicants who are eligible for enrollment in a master’s course /doctoral course (first phase) at a Japanese graduate school
2. Doctoral course (second phase)
H) applicants who have been awarded with an overseas degree equivalent to a master’s
degree or professional degree;
I) applicants who have graduated from universities and have been involved in a research study at universities or research centers (including overseas universities and research
centers) for two years or more, and recognized as having academic competency equivalent to persons with a master’s degree by the graduate school; or
J) other than the above H) and I) conditions, applicants who are eligible for enrollment in a doctoral course (second phase) at a Japanese graduate school
3. Doctoral course (faculties of medicine, dentistry, veterinary sciences and certain
areas in pharmaceutical fields)
K) applicants who have completed 18 (eighteen) years of school education in countries
other than Japan;
L) applicants who have completed a program with a standard study period of five years or more at universities
or equivalent educational institutions in countries other than Japan and received a degree equivalent to a bachelor’s degree;
M) applicants who have completed 16 (sixteen) years of school education in countries other than Japan and have been involved in a research study at universities or research centers
(including overseas universities and research centers) for two years or more, and recognized as having academic competency equivalent to university graduates in medicine, dentistry,
veterinary sciences or certain areas in pharmaceutical fields by the graduate school; or
O) other than the above K), L) and M) conditions, applicants who are eligible for enrollment in a doctoral course (faculties of medicine, dentistry, veterinary sciences and certain
areas in pharmaceutical fields) at a Japanese graduate school.
Q7. What is the eligibility for admission at both undergraduate and postgraduate levels?
Applicant must meet the transfer requirements of the university he/she wish to transfer
to. Transfer exams may be required. For details, please contact the university directly.
Q8. [About transfer] Can a sophomore (the second year) college student apply for a transfer and enroll as a third-year student at a university in Japan?
Most Japanese universities require prospective students to submit a certificate of English
proficiency upon application.
Following English language proficiency scores are acceptable at most universities.
TOEFL, IELTS, TOEIC and the EIKEN Test.
Q1. Is a certificate of English proficiency required upon application?
Application eligibility differ per university. Applicant’s academic achievement as well as
whether the applicant has adequate language skills to take courses in English is determined by the language proficiency test score.
Hence, applicants must submit their English test score as one of the application documents
if the university requires to do so.
In some cases, submitting a proof that one studied in English for past years can
substitute but this should be confirmed by the university beforehand.
Q2. Why is English proficiency certificate required even when English is an official language in my country?
English proficiency certificate is not required in this case. However, learning Japanese
will make a life in Japan easier and will be an advantage when looking for a job in Japan.
There are options to study Japanese after enrolling into your university.
Q3. Do I need Japanese language proficiency for application and admission process even when applying to a course taught only in English?
SELECTING YOUR UNIVERSITY
Yes, Japanese universities have programme at universities and graduate schools, where
students can obtain a degree by only taking classes taught in English.
Q2. How can I find a university/graduate school to study master’s courses in physics?
In principle it is possible to obtain degree and scholarship if you show high academic
performance. However, you must confirm necessary academic background details from the university's website which you wish to enroll to as academic background required for
admission may vary.
For scholarship, inquire to the university whether you are eligible for scholarships upon
Regarding business-related courses which set classes taught in English for degree
requirements, following universities have courses with high rate of international students especially from Africa.
Q3. I would like to take master’s course on business even though by undergraduate degree is Bachelor of Science (B.Sc.), nothing related to business. Am I eligible for a scholarship in
To study Japanese culture more broadly, Japanology may also be an option, which can be
studied at universities offering Japanese Studies such as Hokkaido University Modern Japanese Studies Program for undergraduate. https://www.oia.hokudai.ac.jp/mjsp
Q5. I am interested to study Japanese animation and manga. Where can I apply?
PRE-ENROLLMENT APPROVAL FROM PROFESSOR
University’s website often has their contact shown in their faculty staff page.
Should you find difficulty to find the contact, we advise you to inquire the professor
through university administrative offices or general enquiry page of the website.
Q1. Where can I find contact of professor?
There are varieties of universities in Japan to choose from. Which sometimes makes it hard
to find the appropriate supervisor for your major.
Q2. I need a guidance to get in touch with professor of my major, chemical engineering/chemistry. How can I be assisted?
It is advisable to introduce yourself thoroughly including following points. Please note
that professors receive numerous emails every day. Your email should be polite, professional and to the point
·Summary of your past/present study indicating your specialty in the major.
·Reason you wish the professor to be your prospected supervisor.
·Study intended to be conducted at the graduate course during your
Masters/Doctorate course. Note: When enrolling into PhD course, do explain about your current research at Masters.
Q3. I would like to know what points should be included in my first e-mail when contacting professor at Japanese university.
APPLICATION | screening process
For undergraduate, written exams are common for both international and domestic (Japanese)
students. Place of examination may be taken under consideration to be conducted at examinee’s country which should be confirmed by university you wish to apply to. Some universities
do determine admission solely by application materials or online interviews.
For students to enroll into graduate courses, majority of the screening is done by online interview and submission of research proposal.
Above is subject to change and admission process and requirements vary by university.
Check their admission guideline for the latest information. In addition, submission of English proficiency certificate is also required by several universities.
For general information of exams for studying in Japan
Please note that some university will require Japanese essay for application and classes
may be taught in English.
Q2. I have an International Baccalaureate (IB) diploma. Can I apply for a Japanese university?
Japanese universities do not have a collective nationwide application period. Most common
application period are between June and January.
Admission is either April (spring) or September/October (fall).
Q3. I would like to know the application and admission schedule.
Application process should be followed by the guideline to be provided by your current
affiliating university’s internationalization office/host university in Japan.
In the case of financial support, there may be a financial support to study in Japan. Such
For example, Hokkaido University’s Inter-University Exchange Agreements and Memorandums of
Understanding on Student Exchange states that affiliating universities (partner universities) across Sub-Saharan Africa are eligible for following exchange programme.
There are various categories as research (postgraduate) students, undergraduate students,
college of technology students, and special training college students, etc.. Your local Japanese Embassy will decide a category to apply.
Q5. Can I get detailed information of the Japanese Government MEXT Scholarship (via Embassy recommendation) to study in Japan?
MEXT scholarship applicants are instructed to contact Japanese universities for
provisional acceptance only after passing the first screening of MEXT scholarship.
Q6. I am considering to apply to MEXT scholarship. When should I contact a provisional professor in Japan?
This decision is made by the Embassy of Japan. Some will state it does not have negative
impact and rather priorities exam scores of other basic subjects such as English, Mathematics and Natural Science.
Q7. How much would the score of Japanese language exams affect the MEXT scholarship screening process?
Please inquire Embassy of Japan of your home country.
Q8. Is the MEXT scholarship for Teacher Training Students available?
The MEXT scholarship for Japanese Studies is open only to those who has obtain a degree in
the same area.
If you are a Japanese language instructor or specialist without any degrees in Japanese
studies, a program offered at Japan Foundation may be an option. Japanese-Language program of the Japan Foundation:https://kansai.jpf.go.jp/en/training
Q9. Is the MEXT scholarship for Teacher Training Students available?
If you have a high academic performance record as more than 2.3 of GPA, it would be fine.
However, even your score is lower than that, you can still apply for the Japanese Government (MEXT) Scholarship (via Japanese Embassy Recommendation).
Q1. What is the process to obtain visa to travel to Japan for study.
We do not assist on this matter. Passport and visa must be obtained by
Q2. Can I get assistance to prepare passport and visa?
Costs or any fee to obtain passport and visa should be done at applicant’s
Q3. Who pays costs of the passport and visa?
Depending on the university and scholarship system you apply for, required documents and
the application method for visa will differ slightly. The cost of document submission, passport and visa acquisition will be borne by each individual and the detail should
be confirmed at Embassy of Japan in your residing country.
Q4. Can you tell me the cost required during the procedure?
One can start studying Japanese online prior to traveling to Japan.
Q5. I want to learn Japanese language, but there is no place nearby to learn.
Others | part-time job | employment
Student visa is granted to international students in Japan which is a status of residence
as STUDENT and not permitting work. However, if international students wish to work to cover tuition or other necessary expenses, part-time job for 28hours/week (hours are limited to
8hrs/day during summer, winter and spring holidays) in accordance with their “permission to engage in activity other than that permitted under the status of residence previously
granted” from the Immigration Bureau.
PLEASE NOT: Those who are receiving any scholarships should re-confirm the rules and regulations of the scholarship. Some does not allow part-time job.
The Japanese government has established a system of preferential treatment in order to accelerate the inflow of highly-skilled foreign professionals to Japan. For further information
about highly-skilled foreign professionals in Japan, visit the following links;